Do Your Order: The Disruptive Restaurant Cloud POS Platform that's Fiscal Compliant in Germany

ByJennifer Lee | 23 Oct 2023

12 minutes read

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In the ever-evolving landscape of the restaurant industry, innovation and compliance go hand in hand. One shining example of this synergy is "Do Your Order," a groundbreaking restaurant cloud Point-of-Sale (POS) platform that has disrupted the industry in Germany by seamlessly integrating fiscal compliance into its core operations. Say goodbye to the cumbersome paperwork and hello to the future of restaurant management!

Navigating Compliance with KassenSichV

In recent years, Germany introduced the KassenSichV (KassenSicherungsverordnung) regulations, making it mandatory for electronic recording systems (ERS) and POS software to adhere to strict fiscal standards. These regulations require the integration of a Technical Security System (TSS) within the ERS, ensuring that all financial transactions are securely recorded and protected against manipulation.

Enter Do Your Order, which has emerged as a frontrunner in the race to comply with KassenSichV. Their innovative cloud-based TSS not only meets but exceeds the regulatory requirements. The Do Your Order Cloud-TSS has achieved full certification until 2029, setting a new standard for fiscal compliance in the restaurant industry.

A Seamless 'Black Box' Solution:

One of the key features that sets Do Your Order apart is its user-friendly approach to fiscal compliance. The Do Your Order TSS operates like a 'black box' in day-to-day use, simplifying the process for both integrators and end-users. This approach allows businesses to focus on what they do best – serving customers and growing their enterprises – while the system takes care of compliance seamlessly in the background.

Shared Responsibilities:

To ensure smooth fiscal compliance, Do Your Order outlines the responsibilities of both Doyo POS and Restaurants owners in Germany:

Restaurant Owners Responsibilities:

• Have an ERS with a TSS attached to their account.
• Deliver TSS exports to financial auditors within reasonable time frames.
• Generate DSFinV-K exports, detailed daily-closing reports.
• Safeguard fiscally relevant data with recommended backups stored in different locations, following German tax regulations.

DOYO POS Responsibilities:

• Integrate a TSS into their ERS to operate in the German market, promoting long-term fiscal compliance across all PoS systems.
• Deliver and operate the TSS for customers.
• Commit to continuous improvement and provide software updates free of charge.

The Future of Restaurant Management:

With Do Your Order, restaurant owners and operators can breathe a sigh of relief, knowing that they have a partner in compliance that is dedicated to both innovation and adherence to fiscal regulations. As the restaurant industry evolves, so does Do Your Order, ensuring that its users stay at the forefront of technological advancements and fiscal compliance.

How can restaurant in Germany become fiscal compliant?

Navigating Germany's Tax Regulations for Cash Registers

When it comes to operating a cash register in Germany, there are several important considerations to keep in mind to ensure compliance with the country's tax regulations. Submission of your cash register to the German tax authorities does not happen automatically, and it's essential to understand the requirements outlined in the Kasen sich (Cash Register Security) regulations. Here are some key points to consider:

TSE Registration: 

Every cash register in Germany must be equipped with a Technical Security Device (TSE). It is your responsibility to register this device with the local finance office. This registration process is not automatic and must be completed within a year of registration

Transaction Signatures: 

Each transaction conducted through your cash register requires an ongoing signature, typically in the form of a QR code generated at the end of the transaction. These signatures are essential for tracking and verification purposes.

DSFinV-K Cash Journals: 

Germany uses the DSFinV-K format for cash journals, which provides a standardized and detailed record of transactions. This format is designed for human-readable documentation and serves as a crucial document for tax authorities. The DSFinV-K document can be extensive, often spanning 130 pages, and provides an overview of all transactions with Value Added Tax (VAT) details.

Data Archiving: 

It is mandatory to archive client data for a period of 7 to 10 years. The data must be retained for as long as a contract is in place. You have the option to implement your archiving solution, or you can choose to have your data saved by a third-party service provider.

Registration of Cash Receipts: 

For new restaurants and businesses, it is necessary to register your fiscal location with the address, the cash register used, a unique ID, and the cloud-based Technical Security Module (TSE). These three pieces of information must be registered with the finance office.

As you navigate these regulations, it's important to be aware of the associated costs. There is a monthly fee of 7.5 euros per client, which includes VAT. Additionally, there is a one-time activation fee of 4.99 euros. These fees are associated with the Technical Security System (TSS). The DSFinV-K compliance software comes at a cost of 2.9 euros per client.

Compliance with Germany's tax regulations for cash registers is a critical aspect of running a business in the country. Ensuring that your cash register meets these requirements and that you maintain proper records and documentation will help you avoid potential legal issues and penalties while operating your business smoothly within the German market.